Adding Ad-hoc Meetings

Adding Ad-hoc Meetings

Create instant meetings using the Add Meeting modal.

Steps to Add a Meeting

1. Open the Modal

Click “Add Meeting” from:

• Dashboard quick action
• Meetings page header
• Keyboard shortcut (Cmd/Ctrl + N)

2. Enter Meeting URL

Paste the meeting link:

• Zoom links (zoom.us/j/…)
• Google Meet (meet.google.com/…)
• Microsoft Teams links
• Other supported platforms

3. Select Bot Mode

AI Avatar - Full autonomous meeting

• AI appears on video
• Conducts the conversation
• Best for: discovery calls, qualification

Notetaker - Transcription only

• AI joins invisibly
• Records and transcribes
• Best for: your own meetings

4. Set Schedule

Choose when the bot joins:

• Now - Joins immediately
• Scheduled - Joins at specified time
• From calendar - Syncs from your calendar

5. Save

Click “Create Meeting” to save. The meeting appears in your Upcoming Meetings list.

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Questions? Contact hello@buzztrail.ai for assistance.